Executive Board Meeting - May 2009
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Meeting Minutes
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Overview
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Purpose/Objective:
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Executive Board Meeting
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Date/Time of Meeting:
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Thursday May 7th 2009 7:40PM 9:45PM
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Location:
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John Hanson Middle School
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Attendees
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Meeting Facilitator:
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Steve Loftus
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Minutes
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Topic
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Lead
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Discussion
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1. Call to Order
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Steve Loftus
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Steve brought the meeting to order at 7:40PM
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2. Roll Call
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Marjorie Willis
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Roll call was maintained with a Meeting Sign-In Sheet
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3. Reading of Minutes and Acceptance
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Marjorie Willis
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Marjorie called for a vote to accept the minutes from the meeting held on April 5th. Unanimous approval was obtained.
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4. Reading of Correspondence and Communications
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Steve Loftus
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None
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5. Officer Reports
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Various
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President
Vice President, Administration
Vice President, Recreational Program
Vice President, Travel
Secretary
Treasurer
Registrar
Boys Program Director
Girls Coordinator
Fields and Scoring
Merchandising
Media
Coaching Advisor/ Travel Team
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6. Unfinished Business
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Various
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· Third Field for U6 remains outstanding (for the fall)
· Trailer Acquisition (discuss in the fall)
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7. New Business
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Various
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Travel Team Uniforms
The Travel Program will move to SCORE in the Fall of 2009 with current teams being grandfathered with the remaining Adidas supply (from Simon).
Board Member Duties
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8. Miscellaneous
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Children’s Names on the Website
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*Discussion Type – Information Sharing, Update, Review, Decision Making, Direction Setting, Approval or Feedback
Action Items
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Created Date
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Action
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Assigned to
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Due Date
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Status*
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03/05/09
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Need discussion with the county to discuss a 3rd U-6 field
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Mark Duncan/ Joe Ward
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Prior to Fall ‘09
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Open
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04/02/09
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Document list of duties for Field Marshall
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Steve Loftus
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TBD
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Open
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04/02/09
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Document list of duties for Concession Stand
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Steve Loftus
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TBD
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Open
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04/02/09
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Schedule location for Travel Team Managers Meeting w/ Wachovia on 4/25
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Marjorie Willis
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04/19/09
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Closed 5/7/09
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04/02/09
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Review Field Assignments for Wade Elementary
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Stephanie Lloyd
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05/02/09
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Open
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03/05/09
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Research the prices of the trailers for the mowers and bring to the Board Meeting next month
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Shawn Bingham
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Prior to Fall ‘09
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Open
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03/05/09
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Identify a process to collect and manage email votes
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Marjorie Willis
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TBD
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Open
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05/07/09
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Need to confirm June Meeting site John Hanson or Applebee’s
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Marjorie Willis
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May 30th
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Open
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05/07/09
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Contact Scheduling Coordinator regarding duties
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Steve Loftus
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TBD
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Open
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*Action Item Status – Open, Completed
Future Meetings **
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Date:
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Time:
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Location
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03/05/09
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7:30 p.m.
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John Hanson Middle School
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04/02/09
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7:30 p.m.
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John Hanson Middle School
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05/07/09
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7:30 p.m.
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John Hanson Middle School
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7:30 p.m.
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TBD
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7:30 p.m.
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TBD
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7:30 p.m.
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TBD
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7:30 p.m.
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TBD
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7:30 p.m.
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TBD
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**Applebee’s’ will be used as an alternate for inclement weather and summer months.